Privacy Policy
Caledonian Dandie Dinmont Terrier Club
Last Updated: 25 July 2026
The Caledonian Dandie Dinmont Terrier Club (“the Club”, “we”, “our”, or “us”) is committed to protecting your privacy and handling your personal information responsibly.
This Privacy Policy explains what information we collect, why we collect it, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
The Caledonian Dandie Dinmont Terrier Club is a breed club dedicated to promoting and supporting the Dandie Dinmont Terrier.
If you have any questions about this Privacy Policy or how your information is used, please contact the Club Secretary via the contact page on this website.
Information We Collect
Depending on how you interact with the website, we may collect different types of information.
Contact Form
When you contact us through our website, we collect:
Your name (required)
Email address (required)
Subject (required)
Your message (required)
Telephone number (optional)
To help prevent spam and automated submissions, the contact form also uses Cloudflare Turnstile, which verifies that submissions are made by a genuine person.
Once submitted, your enquiry is emailed to the relevant members of the Club committee so that we can respond appropriately.
We use this information solely for the purpose of dealing with your enquiry.
Membership Applications
When you apply to join the Club, we collect information needed to administer your membership.
This may include:
Full name
Postal address
Email address
Telephone number
Membership type
Whether your application relates to a puppy, adult dog, or junior membership (where applicable)
Your geographical location
Preferred payment method (PayPal or bank transfer)
Membership applications are sent securely by email to the Club Membership Secretary (and other authorised committee members where necessary) for processing.
Your information is used solely for administering your membership, communicating with you about Club matters, and maintaining accurate membership records.
Why We Collect Your Information
We collect personal information in order to:
Respond to enquiries
Process membership applications
Manage Club membership
Communicate with members
Maintain accurate records
Protect our website from spam and abuse
We only collect information that is necessary for these purposes.
Legal Basis for Processing
We process your personal information under one or more of the following lawful bases:
Your consent (where applicable)
The performance of a contract (such as administering your membership)
Our legitimate interests in running the Club effectively and communicating with members
Compliance with legal obligations where required
How Your Information Is Stored
Information submitted through our website is transmitted securely.
Emails generated by the website are received by authorised committee members responsible for handling enquiries or membership applications.
We take reasonable steps to protect personal information from unauthorised access, disclosure or misuse.
Who We Share Information With
We do not sell, rent or trade your personal information.
Information is only shared:
With authorised members of the Club committee where necessary to administer the Club
With service providers that help operate the website (for example, Cloudflare for spam protection)
Where required by law
Cookies
This website may use cookies to improve functionality, security and user experience.
Some cookies are essential for the operation of the website.
We are currently reviewing all cookies used on this website and will update this Privacy Policy with a detailed list once that review is complete.
How Long We Keep Information
We only keep personal information for as long as it is reasonably necessary for the purpose it was collected.
Membership information may be retained while you remain a member and for an appropriate period afterwards to meet legal, financial or administrative requirements.
Enquiries submitted through the contact form are retained only for as long as necessary to deal with your enquiry.
Your Rights
Under UK data protection law, you have the right to:
Request access to the personal information we hold about you
Ask us to correct inaccurate information
Request that your information be deleted where appropriate
Restrict or object to certain types of processing
Withdraw consent where processing is based on consent
Lodge a complaint with the Information Commissioner’s Office (ICO)
Further information is available from the Information Commissioner’s Office at www.ico.org.uk.
Third-Party Services
Our website uses Cloudflare Turnstile to help protect forms against spam and automated abuse.
Cloudflare may process technical information necessary to provide this service in accordance with its own privacy policy.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our website, our services or legal requirements.
The latest version will always be published on this page.
Contact
If you have any questions regarding this Privacy Policy or the way we process personal information, please contact the Club Secretary using the contact form available on this website.
